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Reserves Procedures

Purpose

The library provides both physical and electronic reserves. Electronic reserves allow students to access the material over the internet.

Items are placed on reserve to assure that all students in a class have access to required readings. Ideally material on reserve should be required reading. Suggested readings should not be placed on reserve.

Materials which may be placed on reserve without obtaining copyright permission:

• Physical books, videos, etc. owned by the CSU library or submitted by the instructor
• Exams, syllabi, lecture notes
• Government publications
• A photocopy of one article from a magazine or journal (for one semester only)
• A photocopy of one chapter from a book (for one semester only)

Materials which may not be placed on reserve:

• Consumables, e.g. workbooks, exercises, standardized tests, test booklets, and answer sheets.
• Photocopies intended for use for more than one semester.
• Photocopies of multiple chapters from a single book or multiple articles from a single journal or magazine.
• A photocopy of an entire book, whether in print or out-of-print.

Photocopies will be placed on reserve for one semester only. To place copyrighted materials on reserve for more than one semester, the instructor must obtain permission from the copyright holder. A copy of the permission must be presented to the library when placing the material on reserve.

Finding reserves

Students can search for both physical and electronic reserves in TOPCAT by course number or by professor (recommended).

Physical reserves are located behind the circulation desk in the library.

Electronic reserves are located in TOPCAT.

Types of reserves

Electronic reserves

Patrons need the barcode (14 digits beginning with 450) from their University ID card to access, download, and print electronic reserves.

Library Use Only

Material is restricted to use in the Library. Two items may be used at a time.

Overnight Reserve

Material may be checked out after noon and is due back on or before 9 a.m. the following morning. Two items may be checked out a time.

Three/Seven Day Reserve

Material may be checked out any time during the day for three/seven days. Material is not renewable. Two items may be checked out at a time.

Restrictions on physical reserves

• No more than two copies of any one book will be put on reserve.
• No more than two photocopies of the same material may be put on reserve for one class.
• All photocopies must bear the copyright notice.
• Materials placed on physical reserve will follow copyright law (see below).
• No material from another library will be put on reserve.
• Periodicals and reference books are not put on reserve.
• All reserve materials will be removed at the end of each semester. Please collect your personal items as quickly as possible.
• Photocopied material may not be on reserve two consecutive semesters without written permission of the publisher.

Restrictions on electronic reserves

• All materials placed on electronic reserve will be at the initiative of faculty solely for the noncommercial, educational use of students.
• Materials placed on electronic reserve will follow copyright law (see below).
• The copyright notice will appear on electronic copies.
• Electronic files will be removed at the end the semester.
• Material may not be on reserve two consecutive semesters without written permission of the publisher.

Format for submitting material for electronic reserves

Please follow these guidelines to ensure effective scanning.

• Submit materials at least two weeks before the first day of class.
• Indicate the source clearly on the photocopy.
• Submit clean, first generation copies of the material with no black margins or center stripes. Submitting the best possible photocopy is essential.
• 8 1/2 x 11 white paper with at least ½ inch margin on all four sides.
• Single-sided photocopy only.
• No holes.
• No staples.
• Large documents should be broken down into smaller units. Large documents are difficult to download and print.

Procedures for placing material on reserve

Complete these procedures one week before the beginning of classes to have the items on reserve the first day of classes. Reserve items will not be processed the first week of classes. After the first week of classes, reserves will be processed within 48 hours. (Please do not send items for reserve through campus mail.)

1. Complete the reserve form
2. Retrieve items from the shelves and/or make your photocopies. If an item you wish to place on reserve is checked out, library staff will have it recalled.
3. Bring the form and items for reserve to the library Circulation Desk.
4. Items from your personal collection will be stripped with security tape. You will be asked to fill out a waiver form giving permission to place this tape in your personal items. Please remember, even though an item has been stripped for security, this does not guarantee that your personal materials will remain undamaged or secure within the Library.
5. When putting items such as pamphlets, photocopies or other non-book material on reserve, please give the headings/title under which you would like the material listed, and give the same information to students so they will know how to look for the material.
6. You, the instructor, determine the type of reserve you want used for your reserve items.

Copyright law

Electronic course reserve materials are protected by copyright. The copyright law of the United States (Title 17 U.S. Code Section 108) governs the making of photocopies or other reproductions of copyrighted material. Cardinal Stritch University Library adheres to this statute (see Cardinal Stritch University Copyright Guidelines) by relying on the fair use provisions of the copyright law and by obtaining permission of the copyright holder where applicable.

One of the conditions of the copyright law as it applies to libraries specifies that a photocopy or reproduction is not to be used for "any purpose other than private study, scholarship or research." If a user makes a request for, or later uses a photocopy or reproduction for purposes in excess of "fair use" that user may later be liable for copyright infringement.

Electronic course reserve procedures at Cardinal Stritch University for materials protected by copyright rely on the fair use section of the Copyright Act of 1976. Section 107 of the Copyright Act identifies four factors in determining fair use:

• The purpose and character of the use, including whether such use is of a commercial nature or is for nonprofit educational purposes
• The nature of the copyrighted work
• The amount and substantially of the portion used in relation to the copyrighted work as a whole
• The effect of the use upon the potential market for or value of the copyrighted work

For copyright issues, please contact Sr. Margaret Ruddy.